Timesheets with Akhirah
Everything you need to know about filling out and submitting your timesheets.
How to Fill in Your Timesheet
Follow these step-by-step instructions to complete your timesheet correctly and efficiently:
Personal Details
- First Name: Your first name.
- Last Name: Your last name.
- Job Title: Your role or specialty.
- Band/Grade: If applicable.
- Recruiter Name: Your recruitment consultant’s name.
- Client Name (NHS Trust or Private Client): The trust or organisation you worked for.
- Hospital/Site: The location where you worked.
- Ward/Department: The ward or department you worked in (if applicable).
Work Hours & Booking Details
- Date: Enter the correct date next to the day you worked.
- Times: Fill in your start time, finish time, break start, and break finish times.
- Total Hours: Sum up your hours daily and enter the total for the week in the “Total Hours Worked” box.
- Booking Reference: If required, enter the booking reference provided by your consultant.
Signatures & Authorisation
- Manager’s Signature: Signed and dated by your line manager (left side).
- Your Signature: Signed and dated by you (right side).
Important: Akhirah will process payment based on the actual times recorded, not the totals on the timesheet (as miscalculations can occur).
Make Timesheets Easier with Genius Scan!
Scanning your timesheet is simple with Genius Scan, available on multiple platforms. Click below to download:
Important Declarations
For Clients (Managers & Approvers)
By signing the timesheet, you confirm:
- The grade of the Agency Worker and the hours/shift details are correct.
- You approve payment based on this information.
- You understand providing false information may lead to disciplinary action, prosecution, or civil recovery proceedings.
- You consent to the disclosure of this information to the NHS Counter Fraud Service (CFSMS/CFS) for fraud prevention and investigation.
If you suspect fraudulent activity, report it immediately to the NHS Fraud and Corruption Reporting Line:
📞 0800 028 40 60
For Candidates (Agency Workers)
By signing, you confirm:
- The information provided is correct and complete.
- You have not claimed elsewhere for the same hours.
- False claims may lead to disciplinary action, prosecution, or civil recovery proceedings.
- You consent to data sharing for fraud prevention.
- Any travel costs claimed were necessarily incurred for temporary workplace duties (excluding ordinary commuting).
Online Timesheets
Using Online Timesheets? Click below for guides:
Interested in switching to online timesheets? Click below to register and create your account:
